Job Summary
The Executive Assistant provides remote executive support to Managing Directors in Shared Service Center (SSC). The Executive Assistant in SSC are required to independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. The level of support requires a good understanding of the executives’ organization, along with the business knowledge to communicate and work effectively with the executive’s organization and clients.
Key Responsibilities 
Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations.
Support with travel documentation and procedures (itineraries, visa/passport procedures).
Refer to Managing Director request to manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees.
Arrange conference calls, video conferences or data conferences occasionally involving a global audience
Coordinate work with both internal and external – to address support needs and issues on behalf of the executive
Review and sort paper-based and electronic mail, identify action required and take action where appropriate
Order business card for Managing Directors base on their requirement.
Reserve individual workspace and meeting room base on Managing Director’s requirement.
Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, may manage time and expense reports)
May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications
Work Experience: Requires a minimum of 1 years of progressively responsible secretarial and administrative experience.
Knowledge and Skill Requirements
Advanced knowledge of Word, Excel and PowerPoint applications.
May also require working knowledge of other office software applications.
Excellent interpersonal and communication skills.
Able to work well with all levels of management, staff, outside clients and vendors.
Deep work experience within each function.
Advanced multi-tasking skills.
Leadership skills and ability to influence others.
Resourcefulness.
Ability to independently solve problems and make recommendations.
Excellent follow-up skills.
Can speaking Cantonese is plus

其他信息

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