Responsibilities

1. Facility management

• Management of the office

• Management of the garage

• Lease agreement with the landlords

• Payment of the rent

• Maintain the facility in perfect working order

• Construction activity, including planning, supplier selection, daily follow-up of activities

• Facility related supplier management

• Preparation and maintenance of equipment activities related to facility (not related to engineering)

• Relocation planning, preparation and management

• Coordination with Renault China Region with regards to ICC
2. Office day to day operation

• Procurement of office supplies

• Preparation for newcomers

• Security and safety of the people and the equipment from facility perspective

• Information protection

• Office cleaning

• Facility related supplier including contract for Ayi and coordination with Renault China region for the receptionist

• Coordination with Renault China Region
3. Expatriate support

• Visa preparation for expatriate and their family

• Work permit preparation for the expat

• Residence permit preparation for expat and their families

• Communication with HR, agencies

• Lease contract preparation and payment for the expat apartment

• Lease contract preparation and payment for the expat car

• Management of drivers for expat, expense claim check and payment from drivers
4. Company related matters

• Company addresses registration

• Other related matters upon request from legal / management
5. ACV and CCS support

• Budget and Opex preparation and management

• Budget and Opex engagement tracking

• OA support and validation against budget

• Coordination with cost control of ACV in France and Japan

• Follow-up of eDecision in NML and DOA in Renault with regards to ACV

• Support for the preparation of ACV service agreements

• Support for the preparation of quotes for new ACV projects

• ACV deliverable package preparation and follow up of acceptance by NML and RSAS

• Coordinate with AIL-SH finance team on behalf of ACV and CCS
6. IS-IT management

• Manage IS-IT related topics

• Coordinate with IS-IT teams of NCIC, NML and RSAS to resolve issues

• Manage Secom security contract

• Follow IS-IT equipment stocks

• Ensure state of the art Alliance equipment and software are available to AIL-SH team
7. PA activity to VP of AIL-SH

• Business trip booking

• Expense claim report

• Ad hoc tasks as per VP request
8. Team management

• Management a team of 1 or 2 employees or contractors
9. Event management

• Organization of events such as the annual party: finding, preparing and booking the location and the party

• Support to the visit of top executives: transfer, rooms, meals

其他信息
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